Privacy policy

Effective Date: January 1, 2025
Last Updated: March 1, 2026

Please read our privacy policy carefully

Who We Are

Urth Expedition is a boutique travel company specializing in bespoke wildlife safaris, conservation-driven journeys, and transformational outdoor experiences.

Our website address is:
https://urthsafari.com

Throughout this policy, “Urth Expedition,” “Urth Safari,” “we,” “us,” or “our” refers to Urth Expedition.

We believe trust is the foundation of every meaningful journey. Protecting your privacy is not simply a legal requirement, it is a responsibility we take seriously.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, inquire about travel, or engage our services.

By using our website or services, you agree to the practices described in this Privacy Policy. If you do not agree, please refrain from using our website or services.

Information We Collect

Personal Information You Provide

We collect information that you voluntarily share with us when you:

  • Submit an inquiry form

  • Request a curated safari experience

  • Communicate with us via email, phone, or consultation

  • Subscribe to our newsletter

  • Participate in surveys or provide testimonials

This may include:

Contact Information
Name, email address, phone number, mailing address

Travel Details & Preferences
Destination interests, travel dates, group size, budget range

Booking Information
Passport number, nationality, date of birth (when required for reservations)

Health & Safety Information
Dietary restrictions, allergies, medical conditions, mobility considerations (only when relevant for planning and safety)

Special Occasion Details
Honeymoons, anniversaries, accessibility needs, or personal milestones

Communication Records
Consultation notes, itinerary discussions, correspondence history

Why we collect this:
To respond to your inquiry and design personalized safari and expedition experiences.

Legal basis:
Your consent and our legitimate business interest in providing travel planning services.

Information Automatically Collected

When you visit our website, limited technical information may be automatically collected, including:

  • Browser type

  • Device type

  • Operating system

  • Pages visited

  • Time spent on pages

  • Referring website

  • IP address (for security and analytics purposes) Analytics Cookies (Google Analytics)

    We use Google Analytics to understand website traffic and improve our services.

    • Data is anonymized and aggregated

    • No personally identifiable information is used for analytics

    • Analytics data is retained for up to 26 months

    You may opt out of analytics tracking through your cookie preferences or browser settings.

How We Use Your Information

Safari Planning & Experience Delivery

We use your information to:

  • Design bespoke safari and expedition experiences

  • Coordinate reservations with trusted partners (lodges, guides, airlines)

  • Arrange logistics and travel documentation

  • Provide pre-departure guidance and concierge support

  • Support you during and after your journey

Communication & Inspiration

We may use your information to:

  • Respond to inquiries

  • Share newsletters and destination inspiration (with your consent)

  • Provide updates about curated experiences

  • Request feedback or testimonials

Legal & Operational Purposes

We may also use information to:

  • Comply with legal requirements

  • Protect the safety and security of our clients and partners

  • Prevent fraud

  • Improve our services and website

How We Share Your Information

We do not sell, rent, or trade your personal information for marketing purposes.

Trusted Third-Party Partners

To deliver your experience, we may share relevant information with:

  • Lodges and accommodations

  • Local guides and tour operators

  • Airlines and charter services

  • Conservation partners (when applicable)

  • Destination management companies

These partners receive only the information necessary to provide your travel services and are expected to maintain appropriate confidentiality and security standards.

Legal Requirements

We may disclose information if required by law or to:

  • Respond to legal processes

  • Protect our legal rights

  • Ensure safety

  • Investigate fraud or security concerns

Business Transfers

In the unlikely event of a merger, acquisition, or restructuring, client data may transfer as part of that transaction. You will be notified of any material changes.

Data Security

We implement reasonable technical and organizational safeguards, including:

  • Secure communication channels

  • Limited internal access on a need-to-know basis

  • Secure digital and physical record storage

  • Ongoing security review practices

While we take data protection seriously, no online transmission is 100% secure. We cannot guarantee absolute security but commit to responsible stewardship of your information.

Data Retention

We retain personal information only as long as necessary for:

  • Planning and delivering your safari

  • Providing post-travel support

  • Fulfilling legal and compliance requirements

Marketing data is retained until you unsubscribe or request removal.
When information is no longer required, it is securely deleted or anonymized.

Your Privacy Rights

Depending on your jurisdiction, you may have the right to:

Access & Correction

Request access to the personal data we hold about you and request corrections.

Deletion

Request deletion of your personal information (subject to legal exceptions).

Opt-Out of Marketing

You may unsubscribe at any time by:

  • Clicking “unsubscribe” in emails

  • Contacting us directly at info@urthsafari.com

Transactional travel communications may still be sent as needed.

Data Portability

Request a copy of your personal information in a structured format.

Withdrawal of Consent

Withdraw consent where processing is based on consent.

To exercise these rights, contact:
info@urthsafari.com

International Data Transfers

Urth Expedition is based in the United States. Your information may be processed in the U.S. or other countries where our trusted partners operate.

We work only with reputable partners and apply appropriate safeguards to ensure data protection standards are upheld.

Children’s Privacy

Our services are not directed toward individuals under 18. We do not knowingly collect information from minors without parental or legal guardian involvement.

When minors are part of a family safari booking, information is collected solely for travel coordination and safety purposes.

Third-Party Websites

Our website may contain links to external sites such as lodges or conservation partners. We are not responsible for the privacy practices of those websites and encourage you to review their policies directly.

Changes to This Policy

We may update this Privacy Policy to reflect changes in legal requirements or operational practices.

When updates occur, we will:

  • Revise the “Last Updated” date

  • Notify users of material changes via email or website notice

Continued use of our services constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or your data, please contact:

Urth Expedition
Email: info@urthsafari.com
Response Time: Within 5 business days

Our Commitment

At Urth Expedition, we believe travel is transformational. The personal details you share with us represent more than logistics, they represent trust.

Protecting your privacy is not simply compliance.
It is a promise.