How do I book a trip with Urth Expedition?

Select your trip itinerary and then book your trip online with Urth Expedition. Once we’ve received your payment and information we’ll contact our guides in Tanzania to confirm your travel dates and trip details, then we’ll contact you to arrange the remaining aspects of your trip. 
One person should make the booking on behalf of everyone who is going on the trip. That person must be at least 18 years of age when they book the trip. He or she will be the first name on the booking form and must fill in and sign our booking form. This person must have the agreement of everyone who is going on the tour to make the booking with us and will be responsible for making sure all payments due for your holiday are paid in full and at the right time.
The names of everyone travelling on the holiday must be included on the booking for complete with your 20% deposit or full trip payment. Providing we are able to do so, we will then confirm your chosen holiday.


How will my trip be confirmed?

Your trip will be confirmed when we issue a booking confirmation. As soon as we do so, there will be a binding legal agreement between us. The booking confirmation will be sent to the person who makes the booking. Please check your booking confirmation and all other documents thoroughly as soon as you receive them, as the responsibility is yours to advise Urth Expedition without delay about any details that appear to be incorrect - it may not be possible to make amendments at a later date. Please remember your booking cannot be confirmed without your 20% deposit payment. 


How do I pay?

We accept credit card payments, Paypal, direct bank deposits or International/Domestic wires. 


What is your cancellation policy?

We have a $500 non-refundable deposit. With 3 months previous notification we will refund up to 80% of your trip total. If you have to cancel your trip for any reason, please let us know as soon as possible so we can plan accordingly. 

In the event of clients cancelling their reservations, Urth Expedition has the right either to claim the total amount of any deposit paid by such passenger or to claim any damages suffered by the company. The maximum cancellation fees, which may be imposed, are as follows:


Recommended travel insurance

Alliance Travel Insurance https://www.allianztravelinsurance.com

World Nomad https://www.worldnomads.com

Wunderwell https://gowanderwell.com


 

Preparing for your trip

What Gear Do I Bring?

This is our suggested gear list. All community gear such as tents, food, utensils, etc. is provided by Urth Expedition. You are responsible to bring the following required, recommended and optional personal gear and equipment listed below. The most common mistake climbers make is over packing. Be selective in what you take with you. Our porters are limited to carrying 33 lbs. (15 kgs) of your personal belongings.

 

CLOTHING

  • 1 Insulated Jacket*

  • 1 Fleece Jacket

  • 1 Rain Jacket

  • 1-2 Short Sleeve Shirt, moisture wicking fabric F 2 Long Sleeve Shirts, moisture-wicking fabric

  • 1 Hiking Shorts**

  • 2 Hiking/Convertible Pants

  • 1 Fleece Pants

  • 1 Rain Pants, side zip recommended

  • 3 Underwear, moisture-wicking fabric

  • 1-2 Long Underwear, moisture-wicking fabric F 2 Sports Bra (women)

HEADWEAR

  • 1 Wide Brimmed Hat or Cap F 1 Warm Hat or Beanie

  • 1 Balaclava or Buff

  • 1 Bandana**

  • HAND WEAR

  • 1 Gloves, thin**

  • 1 Gloves/Mittens, warm, waterproof

FOOTWEAR

  • 1 Hiking Boots, waterproof

  • 1 Shoelaces, extra

  • 4 Hiking Socks

  • 3 Sock Liners, prevents blisters **

  • 1 Gym Shoes, to wear at camp**

  • 1 Gaiters, waterproof**

EQUIPMENT

  • 1 Sleeping Bag, 0°F or warmer*

  • 1 Sleeping Bag Liner**

  • 1 Duffel Bag, 90L, waterproof, for porters to carry

  • 1 Day pack, 30-35L, for you to carry

  • 1 Backpack Cover, waterproof**

  • 1 Trekking Poles, collapsible* /**

  • 1 Head lamp, with extra batteries

  • Camera, with spare batteries/SD cards**

 

ACCESSORIES

  • 1 Sunglasses, full coverage

  • 2 Water Bottle, 1 liter - Nalgene/Hydroflask

  • 1 Water Bladder, 2-3 liters

  • 1 Camp Towel, quick drying**

  • 1 Pee Bottle, to avoid leaving tent at night**

  • 1 She-Wee (women)**

  • Dry Bags or Plastic Bags, to keep gear dry and separate

OTHER

  • 1 Sunscreen, SPF 30 or higher

  • 1 Lip Balm, SPF 30 of higher

  • 1 Insect Repellent, containing DEET

  • 1 First Aid Kit, basic

  • 1 Blister Kit**

  • 1 Ear Plugs**

  • 1 Toilet Paper, full roll

  • 1 Hand Sanitizer

  • 1 Wet Wipes**

TOILETRIES

  • Medications: Diamox, Ciprofloxacin, Ibuprofen, anti-malaria, anti-diarrhea**

  • Snacks, Trailmix, energy bars, beans and/or shots **

  • Energy Drink Mix, powder or tablets, 2 servings per day**

PAPERWORK

  • Passport, valid for 6+ months after travel F Visa, available at JRO

  • Medical Insurance

  • Travel Insurance

  • Trip Receipt

  • Cash for tips, visa and incidentals, $700+ USD

*Items available for rent, reservations required
**Optional, but recommended items